Answers to Frequently Asked Questions
In an effort to make your decision to attend Troop Mackinaw easier, here are a few of the answers to frequently asked questions.
Who are we?
We are Kelly & Heather. In 2009, we hosted our first Troop Mackinaw, and ever since, we've had the pleasure of hosting hundreds of scouts each year. Since then, we've hosted troops from all over the Midwest at our Troop Mackinaw weekends.
As much as we love putting together Troop Mackinaw, during the day, you will find Kelly working at City Hall and Heather marketing, some of Mackinac Island's most popular hotels & restaurants.
We're proud to be highly recommended by Girl Scouts, Troop Leaders, Girl Scout Councils, as well as local businesses & chambers.
Why choose Troop Mackinaw?
From cookie deliveries to permission slips, you don't have time to coordinate hotel, meals, & activities and make sure that you are getting the most bang for your buck. When traveling with your troop, you need to know that you have entrusted your trip planning to experienced professionals with the best interest of your troop in mind. Leave the worrying to us. But you don't have to take our word for it. We've listed just a few of the emails we've received about how easy, affordable, and fun their trip was on the About page.
Bottom line: Troop Mackinaw is the complete Mackinac Island Scout package. Kelly & Heather are with you every step of the way!
What does the Mackinac Island package include?
The 2020 Troop Mackinaw event package includes hotel accommodations in Mackinaw City for two nights, continental breakfast each morning, round trip Mackinac Island ferry transportation, Grand Hotel lunch buffet, horse-drawn carriage tour of Mackinac Island, admission to Fort Mackinac, Colonial Fort Michilimackinac, Old Point Lighthouse, Historic Mill Creek & Jack Pine Lumberjack Show, miniature golf, pizza & pop voucher, beach bonfire with s'mores, waterpark admission, as well event backpacks and patches, as well as a few surprises provided by your guides along the way. Not to mention the unique opportunity to meet, mingle, and swap with Girl Scouts from near and far.
** The Grand Hotel is closed to the public on September 26, 2020, so this event will not include the lunch buffet. This is reflected in the pricing.
Troop Mackinaw is an excellent experience for the whole troop or just mom & her scout.
This trip is intended to provide Girl Scouts the opportunity to explore Mackinac Island & to enjoy the company of other Girl Scouts. Everyone that you bring with you must either be a registered Girl Scout age 6-17 or registered chaperone with the Girl Scouts of the USA. If you have questions about who is a registered chaperone, please check with your troop leader or area council representative. Scouts over age 17 must register as an adult. We applaud fathers who volunteer as Girl Scout leaders, however in accordance with GS USA policy, no male will be allowed to share a room with a scout to whom he is not related.
Do not bring anyone with you who isn't registered for the event. If you have someone staying in your hotel room or at any scheduled event that is not registered with Troop Mackinaw, your troop will be asked to leave the event for the remainder of the weekend, without a refund.
Please follow the travel policies set by your area Girl Scout council. Contact area council regarding those policies.
This event is first-come, first-served. Space is limited & events fill quickly. Registration must be completed online by room and paid in full via credit card. Please list contact information for an adult in the room.
Hotels make every effort to keep rooms with the same troop numbers together. If you would like to be assigned near another troop, it is best to register all rooms under the same troop number. It is essential that you put the correct troop number on your registration if you want to be at the same hotel as the rest of your troop.
To register, go to the registration link at the top of this page and click on the event date you'd like to attend.
We are able to give you an exceptional package at an extraordinary price due to the relationships we have with vendors. The hotel does not allow more than four people to a room. Vendors do not let student groups have more adults than students to get discounted pricing. For this reason, we do not allow more adults than scouts in any room. Registrations with more adults than Girl Scouts age 6-17 will not process. You must have one adult over age 17 in every room. We cannot make exceptions to these agreements, so make your arrangements accordingly.
Additions, Changes, Cancellations, & Refunds
Additions can be made prior to the close of registration. There is a $25 fee for each change to a reservation once it has been submitted. Registration is closed once we have reached capacity or eight weeks before the event, whichever comes first. Events sometimes fill quickly, so don't wait. We cannot predict when events will fill.
Upon the close of event registration, all reservations are final. No changes, additions, or updates will be accepted.
Troop Mackinaw remains affordable due to the pre-purchase of tickets and reservations; for this reason, refunds are not made at any time for any reason.
UPDATED APRIL 1, 2020: At this writing, Troop Mackinaw for May 29-31, June 5-7, September 25-27 events are scheduled as planned. You will be notified via the email address on your event registration if this changes. If the event remains scheduled and you as a parent or troop leader decides not to attend, then our no refund policy will remain in effect. We appreciate your compassion and understanding as we navigate these unchartered waters.
Pricing is per person based on the number of people staying in your room. Quad (4). Triple (3). Double (2). To get the pricing for the date of your choice, click on the registration link at the top of the page and choose the dates you are interested in. Pricing will be posted when registration opens for the year.
Hotel Assignments & Event Itinerary
Hotels & itineraries are confirmed upon the close of registration. Your final itinerary & hotel assignment with instructions, locations & directions will be emailed to the address on your confirmation two weeks before your event date.
When should we plan to arrive & depart?
Friday guaranteed hotel check-in is after 4 p.m. Should you arrive earlier, you can tour Colonial Michilimackinac, climb Old Point Lighthouse, or explore Historic Mill Creek.
One adult staying in each room must pick up the event package at event registration. A valid ID is required to pick up the event package. The event package will include all instructions, badges, maps, tickets & coupons for each person registered to their room. Our event insurance requires these procedures; they protect you and us; for this reason, we are not able to make exceptions, so plan accordingly. Any registration package not signed for by 9 p.m. on Friday evening is considered canceled. There are no exceptions, make your travel plans with this in mind.
On Sunday, all scheduled activities will end before noon to allow for travel time and for visiting Colonial Michilimackinac, Historic Mill Creek, or Old Point Lighthouse.
What to wear?
All attendees under age 18 must wear a Girl Scout sash or vest to all scheduled events. You will receive detailed information about what to expect and how to prepare for the Grand Hotel lunch with your emailed itinerary, along with how to earn our Manners patch.
Allergies & Meals
We always try our best to be as accommodating as possible; however, we must require you to be responsible for the monitoring of food allergies & to make alternate meal arrangements, if necessary. Gluten-free & vegetarian options will be available. The Grand Hotel lunch buffet offers a number of selections for those who require vegetarian, vegan, or gluten-free options. Anyone with airborne food allergies is encouraged to make alternative dining arrangements.
HK Events acts only as an agent for the various independent suppliers that provide hotel accommodation, transportation, sightseeing, activities, or other services connected with this tour. Such services are subject to the terms and conditions of those suppliers. HK Events and their respective employees, agents, representatives, and assigns accepts no liability whatsoever for any injury, damage, loss, accident, delay, or any other incident which may be caused by negligence, defect, a default of any kind due to sickness, weather, strikes, hostilities, wars, terrorist acts, and acts of nature, local laws, or other such causes. All services and accommodations are subject to the laws and regulations of the country in which they are provided. HK Events is not responsible for the effects of any individual participating in the tours/trips arranged by HK events. Individual travelers are responsible for purchasing travel insurance policies if desired, which will cover some of the expenses associated with the loss of luggage or personal effects. Itinerary and pricing are subject to change with due cause. Refunds are not given for any reason.